Annual day is the biggest prize distribution of the school year, and getting school trophies in Roorkee right comes down to one thing: a complete award list, made early. Malhotra's Trophy Emporium in Ram Nagar has made trophies, medals and certificates for schools such as DPS since 1984, and we manufacture in house so the whole set matches.
This checklist covers every award category schools usually give, how to count trophies, how to choose sizes, and how to run a smooth prize distribution on the day.
Step 1: List every award category
Annual function trophies usually fall into these groups. Tick off each one that applies to your school.
Academic awards
- Class toppers, first, second and third, for every class and section
- Subject toppers for board classes
- Olympiad, quiz and competitive exam achievers
- Board exam toppers from the previous year
Overall awards
- Best student of the year, often for juniors and seniors separately
- Best all-rounder
- Student council and prefect recognition
House and discipline awards
- Best house of the year
- Best discipline or best-maintained class
- 100 percent attendance
Co-curricular awards
- Art, music, dance, drama and debate winners
- Science exhibition and project winners
- Sports champions, if not covered on sports day
Staff and guest awards
- Long-service teachers
- Chief guest and guest of honour mementos
Step 2: Count your trophies
Count by category, then by position, then by class. A school with 12 classes and 2 sections each, giving trophies to the top three per section, needs 72 trophies for class toppers alone. Add subject toppers, overall awards and house trophies, and the total grows quickly.
Tip: Build the count in a simple spreadsheet with one row per award. It becomes your order list, your engraving list and your stage list.
Add a few spares for ties and late results.
Step 3: Choose sizes that show importance
Students notice when trophies are different sizes, so use size to show importance:
- Largest: Best student, best house and the overall championship
- Large: Board toppers and best all-rounder
- Medium: Class first positions
- Smaller: Second and third positions, attendance and co-curricular awards
ABS trophies work well for schools because they come in many heights within one design family, so the whole stage looks consistent. For the biggest honours, a metal trophy adds weight and presence.
Don't forget teachers and staff
Annual day is a chance to thank the people who make the year work, not only the students. Many schools honour teachers completing 10, 15 or 25 years, the best class teacher, and support staff such as drivers, guards and helpers who rarely get recognition on stage. A simple memento with the person's name and years of service means a great deal to them, and parents notice when a school values its staff. Add these awards to your list at the start, so they are designed and ordered with the rest of the set rather than remembered the day before.
Step 4: Decide the wording
Use one wording format across all trophies:
- School name
- Award title, for example "Class Topper, Class VIII-B"
- Session, for example "2026–27"
For named trophies, add the student's name only once results are final. If results come late, ask about adding names on labels or plates. Production can start early, and we send the printed names to you later.
Step 5: Match certificates and medals
Many schools give a certificate with every trophy, plus medals for runners-up. Order certificates together with the trophies so the colours and logo match. If you are also planning a sports day, see our guide to sports day medals.
Step 6: Plan the timeline
- Six weeks before: Finalise award categories with the principal.
- Four weeks before: Count trophies and choose designs.
- Three weeks before: Share the award list and wording so designs can be approved.
- One to two weeks before (at the latest): Send final student names and confirm the order.
- A few days before: Receive the trophies and check every name against the list. Schools across Uttarakhand get same-day delivery once the order is ready.
Step 7: Run a smooth prize distribution
The best-planned ceremonies follow a few simple habits:
- Arrange trophies in stage order, not by size. The anchor's list and the trophy table should follow the same sequence.
- Label each trophy with a small sticker showing the award and student name.
- Use two volunteers at the trophy table: one to hand trophies to the chief guest and one to check the list.
- Keep spares nearby for ties or corrections.
- Plan photo moments for the biggest awards, so parents get good pictures.
Why schools order prize distribution trophies locally
- See samples at our Ram Nagar shop before you commit.
- One matching set of trophies, medals, certificates and guest mementos.
- Late name changes can be handled before production.
- Fragile trophies arrive safely, travelling only a few kilometres.
How to order
- Message us on WhatsApp at +91 90458 15417 with your annual day date.
- Share your award list and trophy count.
- Send your school logo and wording format.
- Approve the designs and timeline.
- Send final names, then collect your trophies.
Frequently asked questions
Where can we order school trophies in Roorkee for annual day?
Malhotra's Trophy Emporium in Ram Nagar makes annual day trophies, medals, certificates and guest mementos for schools.
Can you add student names to trophies?
Yes. Send the final list and we add names, classes and award titles.
Can trophies, certificates and medals match?
Yes. Ordering together keeps one design across the set.
How early should we order?
Order at least 1 to 2 weeks before your function for delivery anywhere in India, or 2 to 3 weeks before for delivery outside India. Once your order is ready, we deliver it the same day to every city in Uttarakhand and to nearby regions within a 300 km radius.
Do you supply chief guest mementos too?
Yes. We make mementos for chief guests, guests of honour and long-serving teachers.
Visit Malhotra's Trophy Emporium
📍 Visit us: Shop No. 23 & 24, Nagar Palika Market, Ram Nagar, Roorkee, Uttarakhand 247667 · 📞 +91 90458 15417 · Open every day, 11:00 am to 9:00 pm. We deliver anywhere in India and worldwide, with same-day delivery to every city in Uttarakhand and to nearby regions within a 300 km radius. Browse the full range.
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